Bilingual Administrative Support Representative

Requirements

• Post-secondary diploma or certificate in Business Administration, Office Administration
• 2-4 years of administrative experience, ideally supporting Real Estate, Facilities, or Corporate Services teams.
• Experience in multinational or large matrix organizations is an asset.
• Fluency in French and English (spoken and written) is mandatory.
• Proficient in Microsoft Office Suite
• Strong working knowledge of SharePoint (creating and managing internal and external team sites).
• Familiarity with SAP or similar ERP systems for order processing and vendor management.
• Experience with travel and expense systems (e.g., Concur) is an asset.
• Skilled in formatting documents and presentations according to corporate branding guidelines.
• Experience coordinating meetings, minute-taking, and follow-up actions.
• Comfortable working with internal procedures such as Fire Safety Plans or Annual Reviews.
• Ability to create, edit, and distribute communications materials (emails, posters).
• Professional and courteous customer service skills, with the ability to redirect or escalate inquiries as needed.
• Excellent verbal and written communication abilities.
• Adaptability and flexibility to handle ad hoc requests from leadership or headquarters.
• Proactive, self-motivated, and solution-oriented.