Administrative Assistant
Usa, Arizona, Bagdad
Fulltime: 50 hrs a week
Experience: 4-6 Years
Mining
Introduction
Under general supervision, the incumbent will provide diversified administrative support to the leadership and staff of a functional unit on the assigned project.
What are you going to do
- Coordinate the daily administrative operations of the assigned functional unit.
- Schedule meetings, prepare agendas, record and distribute meeting minutes.
- Perform complex, diversified and specialized administrative support for project leadership and functional staff.
- Prepare and type correspondence, memoranda, reports, presentations and other project documentation.
- Create and maintain forms, templates, spreadsheets and databases.
- Compile and organize statistical and project-related information.
- Review and recommend improvements to administrative procedures and work processes.
- Establish and maintain electronic and hard-copy filing systems.
- Process and distribute contract document transmittals to support project record keeping.
- Interpret established policies and procedures and provide administrative support in resolving routine issues.
- Attend meetings on behalf of the supervisor when required.
- Perform other duties as assigned.
Essential skills and knowledgeÂ
Job Scope:
Nature of Work: Works primarily on routine assignments and implements solutions through individual effort.
Level of Interaction: Collaborates primarily with peers within the same functional area or department and has moderate interaction with external stakeholders.
Autonomy/Decision Making: Works under regular supervision with limited authority to establish priorities or timelines impacting the assigned area of responsibility.
Budgetary Responsibility: Has no budget responsibility.
Managerial Responsibility: Does not supervise personnel, projects or programs.
Requirements:
* High School Diploma or equivalent.* Minimum of five (5) years of administrative or secretarial experience.
* Experience supporting heavy industrial engineering and construction projects is preferred.* Strong written and verbal communication skills.
* Excellent organizational and documentation skills.* Self-motivated, quick learner and able to work independently in a fast-paced project environment.
* Proficient with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).* Ability to operate standard office equipment including computers, printers, scanners and photocopiers.