Introduction

Brunel is currently searching for an Administration Assistant for a long-term contract position with our client located in Phoenix, Arizona.

This position will be based in Phoenix, AZ and will report to the Contracts Manager.

What are you going to do

Coordinate the daily operation of the functional unit on the assigned project.
Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings.
Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff.

Prepare and type memoranda, letters and reports. Create computer forms, templates and tables. Compile statistical data.

Review and recommend new or enhanced operating procedures.
Set up and maintain complex electronic and paper filing systems.
Create and Maintain Contract Administration Logs/Registers such as Correspondence, Insurance, Payment, Contract Status and Change Orders/Change Order Requests.
Transmittals of Contract Documents as required for record keeping.
Interpret established policy and provide information for the resolution of problems.
May attend meetings with or as a representative of their supervisor.
Performs other duties as required.

High School diploma or equivalent
Five (5) years administrative/secretarial experience.
Strong (oral and written) communication and documentation skills.
Experience with heavy industrial engineering and construction projects administration
Must be a self-starter, quick learner, highly productive and have strong business ethics.
Must have working knowledge of standard Microsoft Office products.
Ability to work with general office equipment such as a personal computer and keyboard and photocopier.

Full-time employees are eligible for benefits. Benefits include medical, dental and vision that will begin on your first day of employment. 401K matching - 50% match, up to 3%.